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Site Council

Meeting Agenda's

School Site Council January 6, 2021

School Site Council October 7, 2020


Complete Meeting Schedule for 20/21:





Article I – Name


The name of this council shall be the MISSION VALLEY SCHOOL SITE COUNCIL. (“COUNCIL”)


Article II – Role of Council


The COUNCIL shall evaluate the needs and resources of the school and community, and shall be involved with planning, coordinating, implementing, budgeting, monitoring, analyzing, and evaluating the Mission Valley SPPA, Single Plan for Pupil Achievement. The COUNCIL is the official decision-making body of the SPPA. The COUNCIL shall carry out all other duties and responsibilities assigned to it in the Education Code of the State of California.


Article III – Membership


Section 1 – Composition of the School Site Council

The COUNCIL shall be constituted to ensure parity between (A) School Personnel, and (B) Parents or other community members. There shall be a total of ten (10) members, five (5) from the faculty and staff of the school and five (5) parents or community members as indicated below:


A.           Five District Employees (members of the Mission Valley staff)

1.    The School Principal

2.    At least three (3) classroom teachers, selected by their Mission Valley peers

3.    Other school  personnel


B.           Five Parents or Other Community Members selected by the Mission Valley parent community


A sincere attempt will be made to include in the COUNCIL membership parents from the various socio-economic, ethnic, and geographical communities encompassed by the Mission Valley School attendance area.


Section 2 – Qualification for Membership

Qualifications for membership shall include:


  1. Parent COUNCIL members shall be residents of the Mission Valley School attendance area or have children enrolled in Mission Valley and shall not be members of the Mission Valley School staff.


  1. District Employee COUNCIL members shall be part of the Mission Valley staff.


Section 3 – Selection of Members

At large, parent or community members will serve two-year terms and will be elected through the Mission Valley parent community by secret ballot election. The ballot shall define a ballot return date and only ballots received by the required due date will be counted. In the event of a tie, a runoff election for the tied candidates will be held in a Mission Valley parent community election.


At large, members of Mission Valley staff are elected each year by their peers. In the event of a tie, a runoff election of the tied candidates will be held.


Section 4 – Term of Memberships

Parent or community COUNCIL members shall be elected for a term of two years, with a maximum of two consecutive terms. Staff COUNCIL members shall be elected for a term of one year.


Section 5 - Voting Rights of Members

Each member shall be entitled to one vote on each matter submitted to a vote of the COUNCIL. Absentee ballots shall not be permitted.


Section 6 – Termination of Membership

Membership in the COUNCIL shall automatically be revoked if that member no longer meets the membership qualifications under which he or she was elected as stated in Article III, Section 2. The COUNCIL, by affirmative vote of two-thirds (2/3) of all members, can suspend or expel a member. Also, membership may be terminated when a member is absent from three (3) consecutive meetings.


Section 7 – Transfer of Membership

Membership in the COUNCIL is not transferable or assignable.


Section 8 – Resignation

Any COUNCIL member may resign by filing a written resignation with the chairperson of the COUNCIL, preferably with a thirty-day notice prior to the effective date of the resignation.


Section 9 – Vacancy

Any vacancy that occurs during the term of a member shall be filled by appointment of a new member to fill the remainder of the school year. This appointment shall be made by a vote of the remaining peer group COUNCIL members and not the COUNCIL as a whole. If the unexpired term is for another full year thereafter, the term for that year shall be filled by the regular election process.



Section 10 – Quorum

A presence of a simple majority (51%) of the COUNCIL shall constitute a quorum. No decisions of the COUNCIL shall be valid unless a voting quorum (“Voting Quorum”) of the membership is present. A voting quorum shall be defined as a minimum of (6) members and at least (2) of the (6) members must be parent or community members.





Section 1 – Officers

The officers of the COUNCIL shall be a chairperson, secretary, and any other officers the COUNCIL deems necessary.


Section 2 – Election of Officers and Term of Office

The officers of the COUNCIL shall be elected annually by a special election of the COUNCIL. The officers shall serve for one (1) year or until successors have been elected. Any member of the COUNCIL, including the principal, may serve in any officer capacity.


Section 3 – Vacancy

A vacancy in any officer position shall be filled for the remainder of the term by a special election of the COUNCIL.


Section 4 – Chairperson

The chairperson shall preside at all meetings of the COUNCIL, and sign letters, reports, and communications for the COUNCIL.


Section 5 – Secretary

The secretary shall inform members of meetings and keep the minutes of all E COUNCIL meetings and shall transmit the minutes of such meetings to each member, district representatives, and other persons as the COUNCIL may direct. In addition, the secretary shall keep a record of the membership showing the name, residence and telephone number of each member, the classification of each, the date when each became a member, any termination dates, provide all notices in accordance with the provisions of these bylaws, and perform all other duties related to the office of secretary.




Section 1 – Standing and Special Committees

The COUNCIL may from time to time establish and abolish such standing or special committees as it may desire. No standing or special committee may exercise the authority of the COUNCIL. The purpose of these committees may be to:


            -Complete specific assignments provided by the COUNCIL;

            -Gather and analyze data;

            -Examine materials, staffing, or funding responsibilities

            -Make recommendations to the COUNCIL based in their findings.


Section 2 – Membership 

Unless otherwise determined by the COUNCIL in its decision to establish a committee, the chairperson of the COUNCIL shall appoint members to the various committees.   COUNCIL members may serve as chairpersons of standing or special committees.


Section 3 – Term of Office

The COUNCIL shall determine the membership terms for all standing and special committees. The term should be communicated to the committee members at the beginning of their assignment.


Section 4 – Rules

Each committee will establish procedural rules for its own government that are consistent with these bylaws or with policies of the governing Board of the School District.


Section 5 – Vacancy

A vacancy in the membership of any committee may be filled by an appointment made in the same manner as provided in the case of the original appointment.




Section 1 – Regular Meetings

 The COUNCIL shall meet in September, October, January, March and April unless otherwise voted on by the COUNCIL.


Section 2 – Special Meetings

Special meetings may be called by the chairperson or by majority vote of the COUNCIL.


Section 3 – Decisions of the \ COUNCIL

Unless otherwise identified in these bylaws, all decisions of the COUNCIL shall be made by a simple majority (51%) of its members in attendance, provided a Voting Quorum was in attendance. 


Section 4 – Meetings Open to the Public

All meetings of the COUNCIL and its appointed committees shall be open to the public. Any member of the public shall be able to address the COUNCIL during the meeting on any item within the subject matter jurisdiction of the COUNCIL. Every agenda for regular meetings shall provide an opportunity for members of the public to directly address the COUNCIL on any item of interest to the public, before or during the COUNCIL’s consideration of that item.


The COUNCIL may not take any action on any item of business unless that item appears on the posted agenda or unless COUNCIL members present, by unanimous vote, find that there is a need to take immediate action and that the need for the action came to the attention of the COUNCIL after the posting of the agenda.


Each meeting agenda will include a time for public comment. The COUNCIL will provide opportunities for the public to comment on matters not on the agenda, but the COUNCIL may take no action.


The minutes of the COUNCIL meeting are public record and are available to the public. 


Any materials provided to a COUNCIL shall be made available to any member of the public who requests the materials pursuant to the California Public Records ACT (Chapter 3.5 (Commencing with Section 6250) of Division 7 of Title 1).


Section 5 – Conduct of Meetings

All meetings of the COUNCIL shall be conducted according to Education Code 35147 and The Robert’s Rules of Order or an adaptation of them approved by the COUNCIL.


Section 6 – Notice of Meetings

Written notice of the meeting shall be posted at least 72 hours in advance of the meeting at the school site, or any other appropriate place that is accessible to the public. The written notice shall specify the date, time and location of the meeting, and an agenda describing each item of business to be discussed or acted upon. Any changes in the established date, time, or location of the meeting need to be especially noted in the agenda. The COUNCIL shall not take any action on any item of business unless that item appears on the posted agenda or unless the COUNCIL members present, by unanimous vote, find that there is a need to take immediate action and that the need for action came to the attention of the COUNCIL after the posting of the agenda.


Questions or brief statements made at a meeting by members of the COUNCIL, committee, or public that do not have significant effect on pupil’s or employees in the school or school district or that can be resolved solely by the provision of information need not be described in the agenda as items of business.


All required notices shall be delivered to COUNCIL members no less than 72 hours, and no more than 7 days in advance of the meeting, personally, by mail or by email.




These bylaws may be amended by a two-thirds (2/3) majority vote of the COUNCIL.   An amendment to these bylaws may be made at any regular meeting of the COUNCIL. Written notice of the proposed amendments must be posted as part of the Agenda and must be submitted to COUNCIL members at least (7) days prior to the meeting at which the amendment is to be considered for adoption.


Adopted by the Mission Valley SCHOOL SITE COUNCIL

Revised February 2017